Message
The Madda Walabu University Procurement Directorate is accountable to the Vice-President for Administration and Students’ Affair, performing the following major activities
- Plan, organize, direct, lead, manage and control the procurement activities of the University;
- Ensure the procurement administration decisions are consistent with the relevant policies and procedures of the University as well as the applicable laws and regulations of the country;
- Ensure that there is proper coherence between University plans, procurement and purchases;
- Receive reports from University units, recommend appropriate corrective measures, when necessary and follow-up compliance so as to ensure the proper purchasing of goods and services;
- Advise the President and the Vice President for Administration and Students’ Affair (VPASA) on procurement administration matters;
- Prepare and submit recommendations on the basis of the relevant University plans, concerning procurement process;
- Recommend administrative policies that govern procurement and related structural improvement to the Vice President;
- Prepare annual procurement administration plans;
- Oversee the proper implementation of the procurement administration policies throughout the University;
- Ensure that administrative policies and work procedures that govern procurement are known and complied with by all Deans, Directors, Department Heads, and other University authorities concerned;
- Plan and study how best to improve the performance of the office;
- Propose performance based training programs for employees;
- Present timely reports of the performance of the office;
- Serve as principal advisor to senior staff, providing authoritative technical and policy advice on all aspects of procurement;
- Overseeing the preparation and distribution of invitations to tender and manage/conduct all aspects of bid/proposal evaluations;
- Lead and direct procurement work team, plan and allocate work assignments; and coach and evaluate staff;
- Prepare bid documents with clear specification for mandated items;
- Prepare and update price index for bid documents and communicate it to all budget centers;